It’s not quite “beach season” here in New York but the weeks are rolling by and soon enough summer will be in full swing. Along with the delights of the season (who doesn’t love warm weather, longer days, barbecues and trips to the ocean?) is another annual event – the summer party – that for many companies has become one of the highlights of the year.
If you haven’t done so already, I recommend that you begin planning for your party now. June will be here before you know it and we all know how fast the summer flies by.
Here’s how to get started:
Schedule the Date
Many employees take their vacations during the summer when school is out and warm weather adventures and activities beckon. The sooner you pick the date and alert your employees the better the likelihood that the date of the party will not conflict with their summer vacation plans. Remember too that popular venues can get booked quickly as do many caterers, so choosing the date is the most important thing to do right now.
Select a Venue
Once you know the date of your event you should begin to evaluate your options for the party venue taking into account your budget and number of guests. Many companies opt to make their summer party a family event and encourage their employees to bring their significant others as well as children. If you are considering this type of party you must carefully evaluate whether or not the venue is appropriate for children of all ages. Be imaginative! Sometimes the best parties include entertainment, games, and activities that keep everyone engaged as well as foster teamwork and friendship in the office or in your Parking lot!
Hire the Caterer and Entertainment
The summer months are the busiest time for weddings and parties of all sorts and caterers and entertainers are often booked up many months in advance. Book these people just as soon as you can and be flexible if, in fact, the individual or company that you wanted to hire is already booked on your desired date. If you are setting up in the building Parking lot, don’t forget the bouncy houses, the ball jump or other fun things for the kids. Sorry silly adults – these are not for you!!!
Details, Details, Details
“There is no magic in magic, it’s all in the details.” (Walt Disney)
Once you’ve secured your location and hired the caterer (or made decisions about the food and drink for the party), it’s time to consider some of the details that can make a party memorable, such as:
Remember that planning the summer party shouldn’t be stressful. If everyone is too busy to focus on the event it might be worthwhile to hire a party planner to assist with the party. Their expertise and connections may very well help you to save money and time, as well as ensure that everyone has an enjoyable time at the event. Remember to enjoy your own party and have fun with your family and the staff and their families. Take lots of pictures and add them to your website!!
For further discussion or comments, please contact Gail L. Trugman Nikol, President Unique Business Solutions, firstname.lastname@example.org or call (516) 935-5641.